Employee State Insurance (ESI) Registration Services
At VSB Consultants Pvt Ltd, we specialize in providing comprehensive Employee State Insurance (ESI) registration services to ensure your business complies with statutory requirements while offering essential benefits to your employees.
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What is Employee State Insurance (ESI) ?
The Employee State Insurance (ESI) scheme, managed by the Employees’ State Insurance Corporation (ESIC), is a self-financing social security and health insurance initiative designed to provide financial and medical protection to employees. The scheme ensures that workers receive benefits such as medical care, maternity leave, disability compensation, and financial support during employment-related contingencies.
Under the ESI Act, 1948, employers are required to contribute a fixed percentage of an employee’s salary to the ESI fund, ensuring access to health and social benefits.
When is ESI Registration Required?
ESI registration is mandatory for:
✔ Factories, businesses, and establishments employing 10 or more workers (in some states, the threshold is 20 employees).
✔ Employees earning a gross salary of ₹21,000 or less per month (₹25,000 for persons with disabilities).
✔ Organizations in various sectors, including manufacturing, healthcare, IT, retail, logistics, hotels, and restaurants.
✔ Contract workers, interns, and casual employees, if they meet salary criteria.
Once registered, an establishment continues to be under the purview of the ESI Act even if the number of employees falls below the required threshold.
Benefits of ESI Registration
By registering under the ESI scheme, employees gain access to:
✔ Medical Benefits – Free medical treatment for employees and their families at ESIC hospitals and dispensaries.
✔ Sickness Benefits – Financial compensation of 70% of the average daily wage for up to 91 days in case of certified illness.
✔ Maternity Benefits – Paid leave for 26 weeks (extendable by 1 month) for female employees during pregnancy.
✔ Disability Benefits – Financial assistance in case of temporary or permanent disability due to an accident at work.
✔ Dependents’ Benefits – Monthly pension to family members in case of an employee’s death due to occupational hazards.
✔ Unemployment Allowance – Employees who lose their jobs due to closure of factories or retrenchment may receive unemployment benefits for up to 24 months.
These benefits ensure financial security and access to quality healthcare, improving employee welfare and productivity.
Documents Required for ESI Registration
To facilitate the ESI registration process, the following documents are typically required:
📌 Company Registration Certificate – Depending on the business type, this could be a Certificate of Incorporation, GST Registration, or Trade License.
📌 PAN Card of the Entity – For business verification.
📌 Memorandum and Articles of Association (MOA & AOA) – For companies.
📌 Partnership Deed – Required for partnership firms.
📌 Business Address Proof – Rental agreement, utility bill, or ownership documents.
📌 Details of Employees – Name, father’s name, date of birth, salary, joining date, designation, and bank details.
📌 Canceled Cheque – From the company’s registered bank account.
📌 Digital Signature Certificate (DSC) – For online application and authentication.
Ensuring accurate and complete documentation speeds up the approval process.
Step-by-Step Process for ESI Registration
At VSB Consultants Pvt Ltd, we ensure a smooth and efficient registration process:
1️⃣ Assessment & Eligibility Check
✔ Evaluate whether your organization meets the eligibility criteria for ESI registration.
2️⃣ Document Collection & Verification
✔ Gather all necessary documents and verify their accuracy.
3️⃣ Online Application Submission
✔ Register on the ESIC portal and submit the online application form.
✔ Upload the required documents and verify them with a Digital Signature Certificate (DSC).
4️⃣ Employer Code Generation
✔ Upon successful submission, an Employer Code Number is issued by ESIC.
5️⃣ Employee Registration
✔ Employees are enrolled under the ESI scheme and provided a unique Insurance Number.
6️⃣ Monthly Contribution Setup
✔ Employers must deduct and deposit ESI contributions every month through the ESIC portal.
7️⃣ Compliance & Ongoing Support
✔ We assist in maintaining regular compliance, contribution filings, and annual ESI updates.
The entire registration process typically takes 10-15 working days, depending on documentation accuracy and processing time.
Why Choose VSB Consultants ?
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Frequently Asked Questions (FAQs)
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+1. What is the Employee State Insurance (ESI) scheme ?ESI is a social security scheme providing medical, financial, and disability benefits to employees earning ₹21,000 or less per month.
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+2. Who is required to register for ESI ?All businesses employing 10 or more workers (or 20 in some states) must register under ESI.
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+3. What percentage of salary is deducted for ESI ?Employee Contribution: 0.75% of gross salary. Employer Contribution: 3.25% of gross salary.
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+4. How long does it take to complete ESI registration ?ESI registration usually takes 10-15 working days, depending on documentation and approval time.
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+5. Can employees avail medical benefits immediately after registration ?Yes, employees can start availing medical benefits as soon as they are enrolled in the scheme.
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+6. Is ESI applicable to contractual or temporary employees ?Yes, all employees earning ₹21,000 or less per month, including contract and temporary workers, are covered.
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+7. What happens if an employer fails to register for ESI ?Non-compliance may result in penalties, fines, or legal action against the employer.
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+8. How are ESI contributions paid ?Employers must deposit monthly ESI contributions through the ESIC online portal before the 15th of the following month.
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+9. What is the penalty for late ESI payments ?Delayed contributions attract an interest of 12% per annum on outstanding dues.
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+10. Can ESI-covered employees receive maternity benefits ?Yes, female employees are entitled to 26 weeks of paid maternity leave under ESI.
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+11. Can an employee withdraw their ESI contributions ?No, ESI funds cannot be withdrawn like EPF. The funds are used to provide medical and social benefits.
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+12. Can a company apply for voluntary ESI registration ?Yes, businesses with fewer than 10 employees can opt for voluntary ESI registration.
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+13. Can an employee claim ESI benefits after switching jobs ?Yes, employees can continue using their ESI benefits through their unique insurance number.
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+14. Can a company deregister from ESI ?If the employee count drops below 10 permanently, a company can apply for ESI deregistration.
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+15. How does VSB Consultants assist with ESI registration ?We provide end-to-end ESI registration, compliance, and ongoing support, ensuring a smooth and hassle-free process.